The CrewBase platform

One Work Order. Every handoff under control.

Intake, dispatch, field evidence, estimates, review, payments and closeout stay connected to the same job.

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Work Order recordCrewBaseHQ

WO #18492

123 Oak Ave

Board-up + debris · Due today

Ready for Review
  1. ✓ Intake
  2. ✓ Dispatch
  3. ✓ Field evidence
  4. ✓ Estimate
  5. Review
  6. Payments
  7. Closeout

Client

Northgate REO

Rulebook attached

Crew

Henry — Handyman

Onboarded

Evidence

18 / 20 photos

2 after photos left

Estimate

$1,240.00

In Office review

History logged · access changed to front lockbox · crew notified

Illustrative product view · fictional data.

Work Order + No Silent Changes

The full chain, not another disconnected inbox.

Every stage stays attached to the Work Order. When scope changes, No Silent Changes logs original versus updated so the field is never blindsided.

  1. 01

    Client intake

  2. 02

    Office owns the WO

  3. 03

    Crew sourced

  4. 04

    Field evidence

  5. 05

    Before Leave

  6. 06

    Office review

  7. 07

    Processor / RFO

  8. 08

    Client submission

Original scope

AccessRear gate code on file
PhotosBefore / After required
NTEOffice only

Updated scope

History logged
AccessFront lockbox · changed
PhotosAdd interior sweep
NTEUnchanged

Crew sourcing · Open Crew Bid · Guest Work Orders

Relationships first. Then assignment.

Use crews you know, request coverage when you don't, or share a controlled Open Crew Bid link. You review responses and choose who gets the work.

Crew Book
Known crews for this trade and area.
CB Network
Discover → Request → Accept → Onboard → Assign. No random public auto-assign.
Crew Passport
Trades, coverage and portfolio — documents stay protected.
Guest Work Orders
No signup required. Contractors view the WO and submit evidence without signing up first; a free Crew account later does not automatically claim earlier guest work.
Open Crew Bid · WO-18492Accepting bids

123 Oak Ave · Board-up + debris · photos required

Bid comparison visible to the Office only
CrewQuoteTiming
Mike$1,2402-day ETA
Calvin$1,310Same-day

Office decision: You choose who gets the work

Office only
Illustrative product view · fictional data. Each crew sees only its own bid.

Before You Leave · RFO · Processor

Leave the property complete. Submit packages that are ready.

Before You Leave catches missing evidence while the crew is on site. Rules-Based RFO readiness then shows processors what still blocks client submission.

Before You Leave

2 remaining
Exterior photosComplete
Interior sweepRequired
Completion noteRequired

RFO readiness

Processor queue
Evidence setReady
Estimate / invoiceAttached
Client packageReady for review

Processor queue

3 ready
WO-18492RFO ready
WO-18501Needs interior photo
WO-18514In processor review

Client Rulebooks — each client's photo sets, notes and submission requirements stay attached to the jobs they govern.

Property Memory — prior visits, photos and notes stay with the property so the next crew starts with history.

Operations Map

See where the work is. Know who can cover it.

The Work Order and nearby crews in one view, with trade fit and approximate travel before assignment.

Global Search jumps straight to the Work Order, property, client or crew.

Operational visibility — not real-time crew tracking.

Fictional demo data

Selected Work Order

WO #10482 · Due Fri

356 Greenbrook Ave · Richmond, VA

Interior repair + HVAC check

Trade matches
2 within 10 mi
Selected crew
Henry
Compare nearby crews for WO #10482

Fictional demo · crew service bases, not private homes · approximate travel · map data © OpenStreetMap contributors. Operational planning — not real-time employee tracking.

Financial controls

Protect margin without exposing it to crews.

NTE, crew commitment controls, Profit Guard and role-aware visibility keep margin inside the Office. Crews see what they need to do the job — not internal profitability.

WO #10482 · MoneyIllustrative
Client Receivable
$2,450
Outstanding
Crew Payable
$1,180
Unpaid
Profitability
Protected
Owner-authorized only
  • NTE
  • Crew commitment
  • Profit Guard
  • Role-aware visibility
Illustrative product view · fictional data. Operational money tracking — not accounting software.

Crew platform

Your field workspace stays free.

Office pays for the LLC. Crews get a free workspace whether they are connected to your Office or running self-created jobs.

Work
Jobs · evidence · estimates · completion
Business
Invoices · expenses · money tracker
Profile
Coverage · availability · documents · Crew Passport

Free tools: Photo Drop · Protected Delivery · Estimate Builder · Invoice Builder · Coverage Builder

Explore for Crews
Crew Job CenterCrewBaseHQ

WO #18492

123 Oak Ave

Board-up · Atlanta, GA

Assigned

Evidence

Photos attached

Estimate

Ready to submit

Upload evidenceSubmit estimate
Illustrative crew view · fictional data.

Crew onboarding

Three paths: E-Sign, Manual, or Lightweight.

Match onboarding rigor to the relationship before any assignment.

E-Sign
Structured packet with electronic acknowledgment.
Manual
Collect and review documents through your Office workflow.
Lightweight
Faster path when the relationship and risk profile allow it.

Multi-LLC + Connected Orgs

Separate companies. Shared relationships when you choose.

Each LLC has its own subscription, permissions and data boundary. Connected Orgs can share a CrewBook without collapsing every entity into one bill.

  • LLC A

    Own plan · own data

  • LLC B

    Own plan · own data

  • Connected

    Shared CrewBook when linked

See the whole handoff in one system.

Create a Company account to run Office operations — or open a Free Forever Crew account.

Create Company AccountView Pricing

CrewBaseHQ is cloud software for your Office team — it does not sell contractor labor or property repairs. Property preservation software · Looking for a PPW alternative?